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Highlights

Zion Lutheran Church Council Meeting
Monday, June 13, 2022 - 6:30 p.m.

OVERVIEW as of 5/31/2022

  • May Income and Expense: May current ministry income of $48,012 was less than expenses of $48,878 for a deficit of $865.46 for the month of May.  (5 Sunday month)

  • May Total Church:   The May year-to-date total church deficit is $146,758.80

  • YTD Proposed Budget income $242,085 vs YTD Actual Income $242,799.  

  • YTD Proposed Budget Expense $266,056. vs YTD Actual Expenses $267,401 Actual Income is less expenses by $24,602.

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Discussion regarding the Memorial Garden
At the May Council Meeting, council had voted to repair the Memorial Garden walking path and fund the repair with the Poffinberger Estate bequest. There was a discussion on the difference between a capital improvement and maintenance item. There were congregation members in attendance who wanted clarification on the urgency for this project. There was discussion about the garden being a liability and that is why the Council had voted to move forward with the repairs.

The specific wording of the Poffinberger Estate bequest is as follows:


I direct that the above-named institutions shall use the proceeds of these bequests for new capital improvements or for the purchase of furnishings and equipment as may be needed by said institutions. I specifically direct that no portion of these bequests shall be used for current operating expenses by the named institutions. I further direct that the items purchased for the institutions using these funds shall be appropriately designated as In Memory of Charles R. and Esther M. Poffinberger".


A motion was made to delay the repairs for the garden until fall but failed to pass.

Regular Business Items
The meeting minutes from the May meeting were approved as presented.


New Business Items
A continuing resolution was passed to help define the process for including the Finance Committee on decision making that the Council is involved in. Safety and Security Team is being reassembled; Ike Ahalt will serve as the council liaison.
The Council discussed some ways to celebrate Pastor Ron’s 50th anniversary of his
ordination. At the July meeting, there will be further discussion about committee structure and their definition in the by-laws.

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Highlights!

Zion Lutheran Church Council Meeting
Monday, July 18, 2022 - 6:30 p.m.

OVERVIEW as of 6/30/2022:

  • June Income and Expense: June current ministry income of $33,550.51 was less than expenses of $49,731.76 for a deficit of $16,181.25 for the month of June.  (4 Sunday month)

  • June Total Church:   The June year-to-date total church deficit is $162,654.65

  • YTD Proposed Budget income $293,475 vs YTD Actual Income $276,350..  

  • YTD Proposed Budget Expense $320,667 vs YTD Actual Expenses $316,595

Actual Income is less expenses by $41,245.

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Old Business Items

 

Update on Memorial Garden Project

More repairs are needed than first anticipated.  A motion was made to utilize the Poffinberger Estate bequest to pay for the extra repairs.  The cross in the Memorial Garden needs to be replaced.  The Property Committee is working on getting bids for a replacement cross.  A motion was made to take the funds from the Poffinberger Estate bequest to complete the garden project, and for the funds to be reimbursed with any donations that come in for the garden project.

 

New Business items

 

The Personnel Committee presented an updated personnel manual.  This item was tabled until the SOP’s (standard operating procedures) that are referenced in the manual are complete and included. 

 

It was brought up Saturday night worshipers want to move back to the chapel and feel they are not being heard. The COVID Task Force is evaluating the situation and the concern is the ventilation in the chapel is not enough to be meeting in there for it to be safe.  Donna Huffer volunteered to give an update at the Saturday night service about what is being evaluating and what the concerns are and that the task force will be meeting on August 30th and may or may not have an update at this time.

 

The collection of offering at church will resume on the weekend of August 6th & 7th.  An usher will go through the empty pews to collect the offering.

 

MVPHP October fundraiser request was presented.  The church has received a request to donate a basket for MVPHP fundraiser.  The church has the option to put a basket together or to donate $300 for a basket to be put together. All churches in the Middletown area are being asked to donate to the fundraiser.  It was decided that the church council would donate the basket.

 

The Welcome and Engagement Committee presented an idea to spruce up the ramp area.  The plan is to paint the area and add photos on the walls.  The cost is estimated to be $2,195.  This will be shared with the Finance Committee for further discussion.

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New Highlights!

Zion Lutheran Church Council Meeting
Monday, September 12, 2022 - 6:30 p.m.

OVERVIEW as of 8/31/2022:

  • August Income and Expense: August current ministry income of $37,125.91 was less than expenses of $53,518.59 for a deficit of $16,392.68 for the month of August.  (4 Sunday month)

  • August Total Church:   The August year-to-date total church deficit is $184,939.11

  • YTD Proposed Budget income $393,294 vs YTD Actual Income $368,932.  

  • YTD Proposed Budget Expense $427,390. vs YTD Actual Expenses $417,791

Actual Income is less expenses by $48,859.

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Committee/Team Reports

 

Worship and Music Committee is recommending one virtual church service to be held on Christmas Day. The committee also recommends one combined worship service on New Year’s Day, Sunday, January 1st at 10 a.m.  Saturday evening, December 31st will be held at their usual time, 5 p.m. Council voted unanimously to accept these recommendations.

Old Business Items

Welcome and Engagement Update
The painting of the ramp update is almost complete. The rest of the supplies are in process of being ordered. A table, canvas prints and welcome signs, along with a flagpole will all be put in place as soon as the final coat of paint is finished. 

 

New Business items

 

Saturday Evening Chapel Service
The Saturday evening worship attendees were polled recently to gauge interest in moving back into the Chapel. 29 participated, 12 wanted to stay in the Sanctuary, 17 wanted to move back into the Chapel.  Council voted to move the Saturday evening worship service into the Chapel. Donna Huffer volunteered to poll the attendees on Saturday, September 17th to select the date that this change will begin.       

 

New Directory


A discussion was brought up on the need for a new church directory. Council members were asked for input on someone to take on this project.