top of page
Church Council.jpg

Highlights

Zion Lutheran Church Council Meeting
Monday, June 13, 2022 - 6:30 p.m.

OVERVIEW as of 5/31/2022

  • May Income and Expense: May current ministry income of $48,012 was less than expenses of $48,878 for a deficit of $865.46 for the month of May.  (5 Sunday month)

  • May Total Church:   The May year-to-date total church deficit is $146,758.80

  • YTD Proposed Budget income $242,085 vs YTD Actual Income $242,799.  

  • YTD Proposed Budget Expense $266,056. vs YTD Actual Expenses $267,401 Actual Income is less expenses by $24,602.

Untitled_edited.jpg

Discussion regarding the Memorial Garden
At the May Council Meeting, council had voted to repair the Memorial Garden walking path and fund the repair with the Poffinberger Estate bequest. There was a discussion on the difference between a capital improvement and maintenance item. There were congregation members in attendance who wanted clarification on the urgency for this project. There was discussion about the garden being a liability and that is why the Council had voted to move forward with the repairs.

The specific wording of the Poffinberger Estate bequest is as follows:


I direct that the above-named institutions shall use the proceeds of these bequests for new capital improvements or for the purchase of furnishings and equipment as may be needed by said institutions. I specifically direct that no portion of these bequests shall be used for current operating expenses by the named institutions. I further direct that the items purchased for the institutions using these funds shall be appropriately designated as In Memory of Charles R. and Esther M. Poffinberger".


A motion was made to delay the repairs for the garden until fall but failed to pass.

Regular Business Items
The meeting minutes from the May meeting were approved as presented.


New Business Items
A continuing resolution was passed to help define the process for including the Finance Committee on decision making that the Council is involved in. Safety and Security Team is being reassembled; Ike Ahalt will serve as the council liaison.


The Council discussed some ways to celebrate Pastor Ron’s 50th anniversary of his
ordination. At the July meeting, there will be further discussion about committee structure and their definition in the by-laws.

Church Council.jpg

Highlights!

Zion Lutheran Church Council Meeting
Monday, July 18, 2022 - 6:30 p.m.

OVERVIEW as of 6/30/2022:

  • June Income and Expense: June current ministry income of $33,550.51 was less than expenses of $49,731.76 for a deficit of $16,181.25 for the month of June.  (4 Sunday month)

  • June Total Church:   The June year-to-date total church deficit is $162,654.65

  • YTD Proposed Budget income $293,475 vs YTD Actual Income $276,350..  

  • YTD Proposed Budget Expense $320,667 vs YTD Actual Expenses $316,595

Actual Income is less expenses by $41,245.

Council Finances_edited.jpg

Old Business Items

 

Update on Memorial Garden Project

More repairs are needed than first anticipated.  A motion was made to utilize the Poffinberger Estate bequest to pay for the extra repairs.  The cross in the Memorial Garden needs to be replaced.  The Property Committee is working on getting bids for a replacement cross.  A motion was made to take the funds from the Poffinberger Estate bequest to complete the garden project, and for the funds to be reimbursed with any donations that come in for the garden project.

 

New Business items

 

The Personnel Committee presented an updated personnel manual.  This item was tabled until the SOP’s (standard operating procedures) that are referenced in the manual are complete and included. 

 

It was brought up Saturday night worshipers want to move back to the chapel and feel they are not being heard. The COVID Task Force is evaluating the situation and the concern is the ventilation in the chapel is not enough to be meeting in there for it to be safe.  Donna Huffer volunteered to give an update at the Saturday night service about what is being evaluating and what the concerns are and that the task force will be meeting on August 30th and may or may not have an update at this time.

 

The collection of offering at church will resume on the weekend of August 6th & 7th.  An usher will go through the empty pews to collect the offering.

 

MVPHP October fundraiser request was presented.  The church has received a request to donate a basket for MVPHP fundraiser.  The church has the option to put a basket together or to donate $300 for a basket to be put together. All churches in the Middletown area are being asked to donate to the fundraiser.  It was decided that the church council would donate the basket.

 

The Welcome and Engagement Committee presented an idea to spruce up the ramp area.  The plan is to paint the area and add photos on the walls.  The cost is estimated to be $2,195.  This will be shared with the Finance Committee for further discussion.

Church Council.jpg

Highlights!

Zion Lutheran Church Council Meeting
Monday, September 12, 2022 - 6:30 p.m.

OVERVIEW as of 8/31/2022:

  • August Income and Expense: August current ministry income of $37,125.91 was less than expenses of $53,518.59 for a deficit of $16,392.68 for the month of August.  (4 Sunday month)

  • August Total Church:   The August year-to-date total church deficit is $184,939.11

  • YTD Proposed Budget income $393,294 vs YTD Actual Income $368,932.  

  • YTD Proposed Budget Expense $427,390. vs YTD Actual Expenses $417,791

Actual Income is less expenses by $48,859.

Publication1_edited.jpg

Committee/Team Reports

 

Worship and Music Committee is recommending one virtual church service to be held on Christmas Day. The committee also recommends one combined worship service on New Year’s Day, Sunday, January 1st at 10 a.m.  Saturday evening, December 31st will be held at their usual time, 5 p.m. Council voted unanimously to accept these recommendations.

Old Business Items

Welcome and Engagement Update
The painting of the ramp update is almost complete. The rest of the supplies are in process of being ordered. A table, canvas prints and welcome signs, along with a flagpole will all be put in place as soon as the final coat of paint is finished. 

 

New Business items

 

Saturday Evening Chapel Service
The Saturday evening worship attendees were polled recently to gauge interest in moving back into the Chapel. 29 participated, 12 wanted to stay in the Sanctuary, 17 wanted to move back into the Chapel.  Council voted to move the Saturday evening worship service into the Chapel. Donna Huffer volunteered to poll the attendees on Saturday, September 17th to select the date that this change will begin.       

 

New Directory

A discussion was brought up on the need for a new church directory. Council members were asked for input on someone to take on this project.

Church Council.jpg

Highlights!

Zion Lutheran Church Council Meeting
Monday, October 10, 2022 - 6:30 p.m.

OVERVIEW as of 9/30/2022:

  • September Income and Expense: September current ministry income of *$59,346.75 was more than expenses of $49,288.11 for a surplus of $10,058.64 for the month of September.  (4 Sunday month)

  • September Total Church:   The September year-to-date total church deficit is $176,273.61

  • YTD Proposed Budget income $449,250 vs YTD Actual Income $428,278..  

  • YTD Proposed Budget Expense $480,501. vs YTD Actual Expenses $467,079

Actual Income is less expenses by $38,801 

*In September the church received a grant for $24,182. This was placed in Misc. Income – operating.  Funds are designated and will be spent by year end.

coucil.png

Old Business

By-Laws Edit and Update
Bruce Albright and Bruce McIntosh have agreed to serve on the committee.

New Business

Covid Task Force Completion
The COVID-19 Task Force accomplished all they can do and have decided to dissolve the committee.  The congregation will be notified by running the announcement in the Beacon and Friday announcements.

Congregational Meeting Dates
Zion Congregational meeting date is January 29, 2023, with a snow date of February 12, 2023

Nominating Committee for 2023 Council
Ike Ahalt agreed to be the chairperson for the nominating committee. He will contact members from the list that council voted on to see who is willing to serve in this capacity.

2023 Budget
The draft 2023 budget was approved as presented by the Finance Committee.

Church Council.jpg

New Highlights!

Zion Lutheran Church Council Meeting
Monday, November 14, 2022 - 6:30 p.m.

OVERVIEW as of 10/31/2022:

  • October Income and Expense: October current ministry income of $52,739.78 was more than expenses of $49,300.61 for a surplus of $3439.17 for the month of October.  (5 Sunday month)

  • October Total Church:   The October year-to-date total church deficit is $215,739.70

  • YTD Proposed Budget income $507,651 vs YTD Actual Income $481,018..  

  • YTD Proposed Budget Expense $533,612. vs YTD Actual Expenses $516,379

Actual Income is less expenses by $35,361

new_edited.jpg

Old Business

Bylaw Updates
The updated Bylaws were presented to council.  The committee structure was changed to pare down our committee list to better meet our mission.  The committees included in the bylaws were named as those necessary for good governance. The Constitution and Bylaws committee presented the and they were approved by the council.  The amended bylaws will be sent to members around December 21, 2022 via email and mailed and will be considered at the annual meeting.

Lions Club Breakfast
The Lions Club would like to hold their first breakfast at Zion on December 17, 2022.  Council approved this use of facilities request.  Wendi provided updates and the Lions Club would like to start the Breakfast on Dec 17th, 2022.

Food Bank Box in ramp
A recommendation was made to council to have someone build a wooden box to put in the ramp area – next to the table that has information on it.  The Food Bank has agreed to pay for the cost of construction, up to $1,500.

 

Nomination Committee Results
The Nominating Committee met and presented a list of 12 names with 2 alternates for the two vacant council seats for 2023.  The list was approved, the names on the list will be contacted until two people agree to serve on council for a term beginning in 2023. 

Safety and Security Update
The Safety and Security grant was for $24,182 has been received to fund the security updates.  Due to price increases, the total needed to complete the projects is $25,247.  The Finance Committee recommended to take the additional funds needed from the undesignated savings account.  Council unanimously approved this expenditure. 

New Business

2023 Town Hall/Annual Meeting Dates
The following dates were approved for the Annual Congregational Meeting and Town Hall Meetings:  Town Hall meeting at 10 a.m. on Sunday, January 29th.  Second Town Hall meeting at 6:30 p.m. on Wednesday, February 1st.  The Annual Meeting will be held on Sunday, February 5th at 11 a.m., immediately following the combined worship service.  There is a snow date of February 12th for the annual meeting

bottom of page